Policy Principles
Loyola operates in a decentralized purchasing environment. Responsibilities are conducted in an ethical manner compliant with government regulations. Transactions are documented and carried out with fiscal responsibility. The Purchasing Department works to assist stakeholders (those who have influence into the acquisition decision-making process) in meeting these obligations in an effort to ensure consistent purchasing practices across the institution. The overall goal of Purchasing's policies and procedures is to guide the acquisition of goods and services in accordance with regulations and our mission.
Loyola is committed to supporting small business enterprises, including disadvantaged, minority-owned, women-owned, veteran-owned, service-disabled veteran-owned and HUBZone enterprises in its purchasing program. Categories of socially and economically disadvantaged small business enterprises are defined in FAR 19.001, while small business enterprises are defined by the federal government in FAR 19.102 (subject to further guidance under 2 CFR 200.321.)
The Purchasing Department manages LUC's Pre-Qualified Supplier program in an effort to leverage Loyola's spend with suppliers which offer competitive pricing and added value, and which have signed master agreements with us. The use of non-Pre-Qualified Suppliers, while permitted, requires additional supporting documentation for orders of $5,000 or more. Required documentation is outlined in the Procurement Action Matrix, and detailed on the Purchasing Checklist and Bid Summary.
